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Why Migrate Email to Office 365 in 2019

Posted 21 Jan 2019 in New Technology & Toys

5 Reasons to Migrate to Office 365 in 2019

With the new year is upon us and we’re going to review why moving your e-mail services to Office 365 is a great way to improve efficiency, security, and team horsepower. To some extent you have likely heard of Office 365, but you may not know just how powerful Microsoft Exchange (the e-mail portion of Office 365) actually is.

5 Reasons Why Your Business Might Consider Migrating Email to Office 365 This Year

Why Migrate To Office 365 in 20191. It Leverages AI and Machine Learning for Greater Email (and Workplace) Efficiency

Artificial learning (AI) and machine learning have refined what’s capable when it comes to email. If your current provider doesn’t leverage these technological advancements you’re not coming close to being able to capitalize on tools that will forever change the way you communicate via email, for the better. With Microsoft, you can.

For one, through AI and machine learning, Microsoft Graph is able to recognize internal company acronyms and dialogue by accessing information previously defined across documents and emails on the MS Office platform. In essence, it learns the way your company speaks and will help facilitate future communications and workload accordingly. Additional AI-powered features in Outlook include automatic meeting scheduler, trips and deliveries detection, and email sorting. Machine learning is also applied to improve email search results which will allow you to retrieve relevant conversations and information in the shortest amount of time. Another useful AI-driven feature allows you (and staff) to identify the percentage of emails read by recipients, along with the times emails were read, which will help you and staff optimize everything from subject lines to email delivery times.

2. Offers Better Security

Email security is a major priority in 2019, especially in light of the phishing schemes that plagued the year leading into the one before us. Below is an accounting of the email security features provided by Office 365 migration:

  • Litigation Hold - protects corporate mailboxes indefinitely from behind the scenes.

  • Anti-Spoofing features based on Sender Verification tools like DKIM, SPF, DMARC.

  • Mailbox auditing.

  • SSL/TLS encryption (client/server and in-transit).

  • Multi-factor authentication (MFA) with push notifications for Outlook.

  • More intensive mobile device security policies that require explicit settings before access is permitted.

  • Backed by Microsoft SecureScore.

3. Offers Better Team And User Collaboration

Microsoft also offers your business one of the most collaborative team-friendly email tools on the market to date. The following features will help improve internal communications and workload management alike:

  • 2-way sync capabilities between user devices (i.e. Calendar, Contacts, E-mail, Notes).

  • Out-of-office tools that can be setup by each user directly in Outlook.

  • Outlook App is supported on numerous platforms (Apple, Windows, iOS, Android).

  • Outlook App can be used on up to 5-devices per user (Office License required).

  • Calendar, Mailbox, Contact Sharing.

  • Global Address List.

  • Shared Mailboxes (for team specific roles).

  • Skype, Teams, SharePoint, and OneDrive integrations and presence.  

  • Microsoft Offers 50-100GB mailboxes.

  • Up to 150MB attachments.

4. Moving is Easy With the Right Technical Partner

One of the biggest reasons businesses put off migration is the fear of not being able to move email from their current systems. The good news is that whether using Gmail or a 3rd party service, your existing email can be migrated to Office 365. There is one caveat, however. We don’t recommend migrating your current email to Office 365 on your own because if it’s done wrong, you increase the risk of downtime and/or loss of information. It’s better safe than sorry, so please do seek IT support with a firm that has expertise in Office 365 migration. More on this below.

5. Keep Your Email on Canadian Soil with a Canadian Team for Support

When you secure your MS Office subscription offer through SIRKIT you will not only be in a better position to capitalize on the benefits addressed above, you will enjoy the following:

  • Your information will be housed in a Microsoft Canadian Data Centre.

  • You will be offered local technical support; no overseas calls required.

  • You will be able to customize Office 365 for better security (versus “out of the box” settings).

  • You will gain assistance in picking the right licensing for you (there are quite a few options).

  • You will be able to pay for your subscription monthly, not annually, as the subscription floats based on the number of users. This can result in significant cost savings.

  • Lastly, you will receive help with your email migration. SIRKit has completed hundreds of successful migrations.

If you have any further questions about migrating your email to MS Office 365, what to expect, and subscription pricing, please contact SIRKit at your earliest convenience.

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