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Technology in the Office Environment - Is Your New Space IT Friendly?

Posted 23 Nov 2018 in IT Security & Advisories, Pro-Tips & How-To

IT friendly office space check list

If you’re in the market for new space, you are likely focusing on location, size, parking, public transport, amenities, signage, decor, design, and cost. Don’t forget a critical component; many businesses forget to check critical internal and external technology infrastructure.

Before you sign a lease on a new space, ensure you thoroughly research and verify the existing infrastructure is appropriate for your business needs. This will help you avoid surprise expenditures and network bottlenecks in the future. Here are just a few things we look for when assessing an office location. 

New Office Space IT Checklist: 4 Things You Need to Check For

Technology in the Office Environment - Choosing IT friendly new office space.

1. Internet Services  

In many areas, ISPs (internet service providers) lack the required infrastructure to deliver modern internet speeds. If the building’s existing services are not fast enough, your team will be hindered and the cost to bring new services into the building may exceed several hundred thousand dollars.

Many ISPs can perform service pre-checks. Watch carefully and confirm if they state “up to” in their quote. For example, if they say “up to” 25 mbps, it means they will not guarantee the 25 mbps (which is risky); you may only get 3 mbps (which is too slow). Get a speed guarantee in writing

The first thing you should do is determine your minimum speed requirements. In many cases, the number of employees can be used. The following list suggests minimum speeds to consider:

  • < 10 users:     25mbps down | 5mbps up

  • 11-25 users:   50mbps down | 10mbps up

  • 25-50 users:   100 mbps down | 25 mbps up

  • 50+ users:      200 mbps down | 50 mbps up

If your business has more than 25 users, or the business heavily depends on the internet for critical revenue, or your telephones are internet based, you should check if the ISP offers a Managed Internet option to the new space as well. Managed services generally offer premium reliability and faster troubleshooting

Ensure you are comfortable with the available internet options before you commit to the new space.

2. Telephony Services

No matter how many external phone lines are required, you should confirm the required services are available and wired into the building and ready to support you.

Be careful in shared spaces or buildings with multiple businesses. There are typically a limited number of physical lines run into each building by the Telco, if the existing lines are all in use, it can take weeks, months, or even years for the Telco to add more.

You should also be aware that some DIDs (phone numbers) cannot be transferred to new locations. Check in advance.

3. Structured Cabling

Structured cabling is permanent cabling installed in walls, ceilings, and floors. It provides the underlying backbone for internal network connectivity.

If you plan on re-using the existing cabling and the installation was completed poorly or incorrectly, your business can experience major outages, performance issues, or unreliable connectivity. Using appropriate cabling will provide your team a reliable experience and offer the business long-term compatibility for emerging network standards.  

Have an IT professional examine and test the existing cabling to ensure it is healthy and compliant with modern industry standards.

4. Power & Cooling

If your business is large, or uses powerful equipment, you may have unique power and cooling requirements for in-house equipment. Verify the building has what you need.

Do need help assessing whether your new space is IT ready? Contact SIRKit today for a consultation.

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